Week 14th Outlining Writing the E-mail You are supposed to bring to the 14week classroom a virtual/paper copy of your submitted email writing to the outstanding professional. The "Writing E-mails for Academic Purposes"part of this document would be better viewed in the virtual than in the paper version. Week 14th Outlining Writing the E-mail Your Mini-talk Each and every class member must be ready with their own mini-talk. II. Outlining The "Sample Preparation Outline"and the schematic structure of the text type in the outline are illustrations of outlining ideas in the logical and systematical manner; and outlining is an indispensable step in your planning for the final presentation. III.Writing E-mails for Academic Purposes 1.Preparation to write an E-mail-your decision on: general purpose(s) information support reasons benefits >specific objectives negative elements to DE-emphasize 2.Components and the format of an E-mail Ex.12-1Notice the format and identify the components of the E-mail below: To:UE Family From:Adam Green Date:2017-02-13AM7:03(GMT+08:00) Subject Line:[UE Family]Coffee Morning Feb 15th:UE Police Hi,UE Family Friends, We are sorry about the last-minute change in program last week.Police Officers Mettauer and Griffin are back on our schedule for this coming Wednesday,Feb.15. They will help you understand how they work to keep you safe,what you should do if you are stopped by a police officer,when you should call 911,and many other things. Be sure to bring your questions-they are very friendly and like to help you understand law enforcement in the U.S. 1/5
Week 14th Outlining & Writing the E-mail 1 / 5 You are supposed to bring to the 14 th week classroom a virtual/paper copy of your submitted email writing to the outstanding professional. The “Writing E-mails for Academic Purposes” part of this document would be better viewed in the virtual than in the paper version. Week 14th Outlining & Writing the E-mail I. Your Mini-talk Each and every class member must be ready with their own mini-talk. II. Outlining The “Sample Preparation Outline” and the schematic structure of the text type in the outline are illustrations of outlining ideas in the logical and systematical manner; and outlining is an indispensable step in your planning for the final presentation. III. Writing E-mails for Academic Purposes 1. Preparation to write an E-mail – your decision on: general purpose(s) information support reasons benefits specific objectives negative elements to DE-emphasize 2. Components and the format of an E-mail Ex. 1-1Notice the format and identify the components of the E-mail below: To: UE Family From: Adam Green Date: 017-0-13 AM 7:03 (GMT+08:00) Subject Line: [UE Family] Coffee Morning Feb 15th: UE Police Hi, UE Family Friends, We are sorry about the last-minute change in program last week. Police Officers Mettauer and Griffin are back on our schedule for this coming Wednesday, Feb. 15. They will help you understand how they work to keep you safe, what you should do if you are stopped by a police officer, when you should call 911, and many other things. Be sure to bring your questions – they are very friendly and like to help you understand law enforcement in the U.S
Week 14th Outlining&Writing the E-mail Global Coffee Morning meets Wednesdays,10:00-12:00,at 2203 ****St. (University Church).Parking is free in the CO-OP garage across the street;bring in your ticket to get it stamped. Thanks, Adam Green Global International Coffee Morning Coordinator 3.Layout of an E-mail >Keep your message short >Start a new para.for each new idea Put a complete line space between paragraphs Be prudent with abbrev.s Don't overdo the emphasis:italics,bold letters,colored print,CAPITAL letters,or underlining 4.Checklist for the Train of Thinking in an informative message/E-mail Does the first paragraph summarize the message? >Has all the information been given? >Does the message end with a positive paragraph,preferably one that is specific to the readers,instead of a general one? Ex.12-2Polish the following E-mail writing in the train of thinking,format, components,layout,and language: Dear Ms.Zou: I am really sorry to tell you that I cannot attend the English course in the morning.Yesterday I got a cold because of swimming.Have the homework,please tell me via E-mail.Thanks for your consideration. Yours faithfully Helen Ex.12-3Teamwork Look at your draft of the E-mail to make an appointment during your target conference with the outstanding professional from whom you desire academic insight. Enlighten each other in your team as to improve the components,format,and layout of the drafis. 5.E-mail Writing for Publication Purposes 5.1 Initial cover letter to the editor Ex.12-4Accomplish the following tasks on the basis of the following cover letter: Specify the purposes of writing in each of the greyed extracts; Improve the language in the yellowed extracts to be reader-friendly; 2/5
Week 14th Outlining & Writing the E-mail 2 / 5 Global Coffee Morning meets Wednesdays, 10:00-1:00, at 03 *** *** St. (University Church). Parking is free in the CO-OP garage across the street; bring in your ticket to get it stamped. Thanks, Adam Green Global International Coffee Morning Coordinator 3. Layout of an E-mail Keep your message short Start a new para. for each new idea Put a complete line space between paragraphs Be prudent with abbrev.s Don't overdo the emphasis: italics, bold letters, colored print, CAPITAL letters, or underlining 4. Checklist for the Train of Thinking in an informative message/E-mail Does the first paragraph summarize the message? Has all the information been given? Does the message end with a positive paragraph, preferably one that is specific to the readers, instead of a general one? Ex. 1-Polish the following E-mail writing in the train of thinking, format, components, layout, and language: Dear Ms. Zou: I am really sorry to tell you that I cannot attend the English course in the morning. Yesterday I got a cold because of swimming. Have the homework, please tell me via E-mail. Thanks for your consideration. Yours faithfully Helen Ex. 12-3Teamwork Look at your draft of the E-mail to make an appointment during your target conference with the outstanding professional from whom you desire academic insight. Enlighten each other in your team as to improve the components, format, and layout of the drafts. 5. E-mail Writing for Publication Purposes 5.1 Initial cover letter to the editor Ex. 1-4Accomplish the following tasks on the basis of the following cover letter: Specify the purposes of writing in each of the greyed extracts; Improve the language in the yellowed extracts to be reader-friendly;
Week 14th Outlining Writing the E-mail Dear Editor, Please find accompanying this letter a manuscript,which I am submitting for consideration of publication. Australia has recently experienced persistent record high temperature anomalies,with records broken on multiple times scales.Aspects of this persistent heat have been examined,and the unusual temperature extremes observed.In this manuscript,we examine the persistent extreme temperatures by using observational techniques. Using a combination of model and observational climate data,we find that the rate of hot Australian temperature record-breaking increase dramatically through the observed time series,while the number of new cold records set in the most recent decades decreases.This increased rate of hot record-breaking is consistent with climate models simulations that include anthropogenic forcings,such as greenhouse gases,but not simulations that only include natural climate forcings. We believe that these new results will be of interest to the readers. This simplified approach demonstrates the enhanced value of examining recent conditions collectively,rather than focusing solely on individual records as previous studies have.Examining the extremes of the recent period of persistent heat conjointly demonstrates that the recent rate of hot record-breaking dramatically exceeds that expected in a stationary climate.Hence,this study provides a globally relevant approach for understanding record-breaking temperatures at the regional-scale by using an example from Australia. Yours sincerely, Lead Author Name and co-authors https://sophieclewis.com 5.2 Follow-up cover letter (accompanying the response to reviewers) Ex.12-5 Accomplish the following tasks on the basis of the following cover letter: Specify the purposes of writing in each of the greyed extracts; Improve the language in the yellowed extracts to be reader-friendly; Dear Editor, Please find accompanying this letter a revised manuscript which I am resubmitting for consideration of publication. The reports provided by the reviewers were extremely helpful and have greatly improved the 3/5
Week 14th Outlining & Writing the E-mail 3 / 5 Dear Editor, Please find accompanying this letter a manuscript, which I am submitting for consideration of publication. Australia has recently experienced persistent record high temperature anomalies, with records broken on multiple times scales. Aspects of this persistent heat have been examined, and the unusual temperature extremes observed. In this manuscript, we examine the persistent extreme temperatures by using observational techniques. Using a combination of model and observational climate data, we find that the rate of hot Australian temperature record-breaking increase dramatically through the observed time series, while the number of new cold records set in the most recent decades decreases. This increased rate of hot record-breaking is consistent with climate models simulations that include anthropogenic forcings, such as greenhouse gases, but not simulations that only include natural climate forcings. We believe that these new results will be of interest to the readers. This simplified approach demonstrates the enhanced value of examining recent conditions collectively, rather than focusing solely on individual records as previous studies have. Examining the extremes of the recent period of persistent heat conjointly demonstrates that the recent rate of hot record-breaking dramatically exceeds that expected in a stationary climate. Hence, this study provides a globally relevant approach for understanding record-breaking temperatures at the regional-scale by using an example from Australia. Yours sincerely, Lead Author Name and co-authors https://sophieclewis.com 5.2 Follow-up cover letter (accompanying the response to reviewers) Ex. 12-5 Accomplish the following tasks on the basis of the following cover letter: Specify the purposes of writing in each of the greyed extracts; Improve the language in the yellowed extracts to be reader-friendly; Dear Editor, Please find accompanying this letter a revised manuscript which I am resubmitting for consideration of publication. The reports provided by the reviewers were extremely helpful and have greatly improved the
Week 14th Outlining Writing the E-mail manuscript.I greatly appreciate the consideration of both reviewers in providing such useful reports I have now made several important revisions to the manuscript in light of these recommendations.A detailed response addressing all reviewers'comments is included with this re-submission.The following is a brief summary of the substantive revisions made: 1.Focus of this study:At numerous points in the revised manuscript,I have more clearly explained the motivation for this study,including XYZ 2.Definition of models for this study:I have now restructured the introduction of the paper to provide a clearer explanation for the motivation for and definition of the two different models used. 3.Implications of this study for communicating climate change:I have now substantively revised the discussion of the implications of this study for communicating the science of extreme climate events.I have better situated this study in the wider body of research and literature on communication and provided more definitive conclusions,as recommended. In summary,I have closely examined the reviewers'comments provided and have made several significant improvements to the original manuscript.We hope that you will agree that the revised manuscript will be of interest to the readers. Yours sincerely, Lead Author Name and co-authors https://sophieclewis.com 5.3 Response to Reviewers "Particular journals publish the correspondence between authors and reviewers alongside the finished paper". anneurai https://sophieclewis.com/2016/07/10/how-not-to-respond-to-reviewers/ See reviewer response example.docx Is it rational in all cases to respond to reviewers'comments one by one in the original order?What may be the alternatives? Assignments 1.Optional individual work: Go on creating your display to show the connection between text types and writing sections/chapters in academic articles research papers.DUE 15th week. 2.Teamwork: Go on working out your team presentation outline.Make sure your team would be able to use it in the 15th week classroom. 4/5
Week 14th Outlining & Writing the E-mail 4 / 5 manuscript. I greatly appreciate the consideration of both reviewers in providing such useful reports. I have now made several important revisions to the manuscript in light of these recommendations. A detailed response addressing all reviewers’ comments is included with this re-submission. The following is a brief summary of the substantive revisions made: 1. Focus of this study: At numerous points in the revised manuscript, I have more clearly explained the motivation for this study, including XYZ 2. Definition of models for this study: I have now restructured the introduction of the paper to provide a clearer explanation for the motivation for and definition of the two different models used. 3. Implications of this study for communicating climate change: I have now substantively revised the discussion of the implications of this study for communicating the science of extreme climate events. I have better situated this study in the wider body of research and literature on communication and provided more definitive conclusions, as recommended. In summary, I have closely examined the reviewers’ comments provided and have made several significant improvements to the original manuscript. We hope that you will agree that the revised manuscript will be of interest to the readers. Yours sincerely, Lead Author Name and co-authors https://sophieclewis.com 5.3 Response to Reviewers “Particular journals publish the correspondence between authors and reviewers alongside the finished paper”. anneurai https://sophieclewis.com/2016/07/10/how-not-to-respond-to-reviewers/ See reviewer_response_example.docx Is it rational in all cases to respond to reviewers’ comments one by one in the original order? What may be the alternatives? Assignments 1. Optional individual work: Go on creating your display to show the connection between text types and writing sections/chapters in academic articles / research papers. DUE 15 th week. . Teamwork: Go on working out your team presentation outline. Make sure your team would be able to use it in the 15 th week classroom
Week 14th Outlining Writing the E-mail Create slides for the team presentation.Make sure your team would be able to try them in the 15th week classroom. Bring your team's outline and slides to the 15th week classroom. 5/5
Week 14th Outlining & Writing the E-mail 5 / 5 Create slides for the team presentation. Make sure your team would be able to try them in the 15 th week classroom. Bring your team’s outline and slides to the 15 th week classroom
