Progress Report Specifications Format and Content Notes Your progress report should be about 4 pages long,single-spaced.It will be in memo form and therefore have the standard features of a memo heading 1 Recipient's name and title 2 Sender's name and title 3 Subject line 4 Date 5 Attachment line(to indicate any attachments that may be appended). Divisions of the Text The text will be broken down into three sections: 1 Introduction 2 Status 3 Conclusion. These sections should be titled as such;include any needed subheadings. Introduction The Introduction will include a full description of your project,including all deadlines you have established for yourselves or that have been imposed by the assignment,such as the dates of the oral presentation and final report.Because this report comes from an early phase of the project it will probably be fairly long.You may find it necessary to indicate who on the team is responsible for various tasks.To show this intelligibly,please consider using tables,rather than text.You may find tables and lists useful for other purposes as well. Status The status section will state your progress on the various tasks which are part of your project. It should state what you have accomplished and what remains to be done.If you are behind schedule in some aspect of your project,this must be mentioned. Gantt Chart Your report must include a Gantt chart,either in the status section or in the introduction. You can make a Gantt chart with Excel. Conclusion This sort of report has a conclusion.Because there is research involved in your project, this is where you will briefly state anything that you have discovered so far.Furthermore, the conclusion should state whether any changes need to be made to your project plan,and it should forecast what will happen with the project,for instance whether it will be
Progress Report Specifications Format and Content Notes Your progress report should be about 4 pages long, single-spaced. It will be in memo form and therefore have the standard features of a memo heading: 1 Recipient’s name and title 2 Sender’s name and title 3 Subject line 4 Date 5 Attachment line (to indicate any attachments that may be appended). Divisions of the Text The text will be broken down into three sections: 1 Introduction 2 Status 3 Conclusion. These sections should be titled as such; include any needed subheadings. Introduction The Introduction will include a full description of your project, including all deadlines you have established for yourselves or that have been imposed by the assignment, such as the dates of the oral presentation and final report. Because this report comes from an early phase of the project it will probably be fairly long. You may find it necessary to indicate who on the team is responsible for various tasks. To show this intelligibly, please consider using tables, rather than text. You may find tables and lists useful for other purposes as well. Status The status section will state your progress on the various tasks which are part of your project. It should state what you have accomplished and what remains to be done. If you are behind schedule in some aspect of your project, this must be mentioned. Gantt Chart Your report must include a Gantt chart, either in the status section or in the introduction. You can make a Gantt chart with Excel. Conclusion This sort of report has a conclusion. Because there is research involved in your project, this is where you will briefly state anything that you have discovered so far. Furthermore, the conclusion should state whether any changes need to be made to your project plan, and it should forecast what will happen with the project, for instance whether it will be
completed on time,or later,and when. General Notes Project Plan In order to draw up this sort of report,you must have a project plan that encompasses the period 1 March 2010 to 27 June 2010.This project plan includes the tasks of which will form the basis of this report.Please remember that a task implicitly has the following characteristics: Has a specific,measurable outcome,benchmark,or deliverable associated with the task.For example,the task Finish System Diagram implies that there is a finished system diagram in hand that one can say whether the task is completed. Has a specific schedule.In particular,there is a definite start date,as well as a definite end date to a task. Has a specific personnel associated with this task.In particular,there are people who are accountable to the completion of this task.There should be no task where no one has been assigned to its accountability General areas where your team may define tasks as part of your project could be among these: Field Observation.Literature Search Zeroeth-Order Design Oral Brief Identification of Design Oral Presentation Constraints Sentence Outline of Final Report Problem-Solution Diagramming Figure Preparation for Final Report Survey Design System Design Visuals Preparation for Presentation Cross Check and Validation Data Entry Refining Report Outline Data Analysis Final Report Revision Field Work For each task area,there might be several tasks associated with them.For example,Survey Design could include the following:Design First Draft of Survey,Conduct Pilot Survey, Evaluate Pilot Survey,Revise Survey,Conduct Full Survey. This list is not definitive;all projects are different and will require different task areas.The specific tasks for your project,though,should be discussed in the introduction section of your report,and they might be discussed in the Progress section as well,so that the reader will know how far you have gotten with them
completed on time, or later, and when. General Notes Project Plan In order to draw up this sort of report, you must have a project plan that encompasses the period 1 March 2010 to 27 June 2010. This project plan includes the tasks of which will form the basis of this report. Please remember that a task implicitly has the following characteristics: Has a specific, measurable outcome, benchmark, or deliverable associated with the task. For example, the task Finish System Diagram implies that there is a finished system diagram in hand that one can say whether the task is completed. Has a specific schedule. In particular, there is a definite start date, as well as a definite end date to a task. Has a specific personnel associated with this task. In particular, there are people who are accountable to the completion of this task. There should be no task where no one has been assigned to its accountability. General areas where your team may define tasks as part of your project could be among these: Field Observation •Literature Search Zeroeth-Order Design Oral Brief Identification of Design Oral Presentation Constraints Sentence Outline of Final Report Problem-Solution Diagramming Figure Preparation for Final Report Survey Design System Design Visuals Preparation for Presentation Cross Check and Validation Data Entry Refining Report Outline Data Analysis Final Report Revision Field Work For each task area, there might be several tasks associated with them. For example, Survey Design could include the following: Design First Draft of Survey, Conduct Pilot Survey, Evaluate Pilot Survey, Revise Survey, Conduct Full Survey. This list is not definitive; all projects are different and will require different task areas. The specific tasks for your project, though, should be discussed in the introduction section of your report, and they might be discussed in the Progress section as well, so that the reader will know how far you have gotten with them
Organization It is recommended that the organization of the Progress section of the report be organized by task rather than chronologically. Format The first page will have memorandum header The report itself,beginning with the introduction,will start on the first page.Thus: Page 1 o Header o Introduction(begins) Pages 2-4 o Status o Conclusion
Organization It is recommended that the organization of the Progress section of the report be organized by task rather than chronologically. Format The first page will have memorandum header The report itself, beginning with the introduction, will start on the first page. Thus: • Page 1 o Header o Introduction (begins) Pages 2-4 o Status o Conclusion