Unit 6 amos
Unit 6 Memos
Teaching Objectives acquaint students with the basic formality of memos Acquaint students with the general writing style of memos Master key words/phrases and useful expressions In memos
Teaching Objectives • Acquaint students with the basic formality of memos. • Acquaint students with the general writing style of memos. • Master key words/phrases and useful expressions in memos
Teaching Contents I. What is a memo? Memo(memorandum): a short official note to another person in the same company or organization an informal written business communication Length: short no more than two or three short paragraphs Language style: use simple language and a neutral tone less formal than business letters
Teaching Contents I. What is a memo? • Memo (memorandum): a short official note to another person in the same company or organization • an informal written business communication. • Length: short • no more than two or three short paragraphs • Language style: use simple language and a neutral tone • less formal than business letters
IL. The purposes of a memo Make a request ● Give instructions ● Make announcements Answer a request It provides a written record o of the date, message, name of the sender and the receiver The message can be filed and referred to later It does not demand immediate attention Save the time of both the sender and the receiver
II. The purposes of a memo • Make a request • Give instructions • Make announcements • Answer a request • … • It provides a written record of the date, message, name of the sender and the receiver. • The message can be filed and referred to later. • It does not demand immediate attention. • Save the time of both the sender and the receiver
II. Contents of a memo MEMO the receivers To: All Department Managers the sender From: Simon Hofner, Human Resources Manager date Date: 30 March. 2016 subject Subject: In-service English Training An English class will take place in the Training body Center. Please encourage staff in your own department to attend the course Please send me the names of all interested staff by next Friday
III. Contents of a memo MEMO To: All Department Managers From: Simon Hofner, Human Resources Manager Date: 30 March, 2016 Subject: In-service English Training An English class will take place in the Training Center. Please encourage staff in your own department to attend the course. Please send me the names of all interested staff by next Friday. the receivers the sender date subject body
ⅣV. Examples
IV. Examples
Example (Version I MEMO To: All Department Managers From: Simon Hofner, Human Resources Manager Date: 30 March. 2016 Subject: In-service English Training An English class will take place in the Training Center Please encourage staff in your own department to attend the course Please send me the names of all interested staff by next Friday
MEMO To: All Department Managers From: Simon Hofner, Human Resources Manager Date: 30 March, 2016 Subject: In-service English Training An English class will take place in the Training Center. Please encourage staff in your own department to attend the course. Please send me the names of all interested staff by next Friday. Example 1 (Version 1)
Version 2 To: All Department managers From: Simon Hofner, Human Resources Manager Date: 30 March. 2016 Subject: In-service English Training Center in order to improve the staff's language skill the training a training course in English will be arranged in There will be two groups: intermediate level and advanced level All teaching materials will be provided but students will be expected to do homework and preparation outside working hours There will be an informal test during the second week of april so that we can decide which group is best for the students Please encourage staff in your own department to attend the course and send me the names of all interested staff by next friday
To: All Department Managers From: Simon Hofner, Human Resources Manager Date: 30 March, 2016 Subject: In-service English Training A training course in English will be arranged in the Training Center in order to improve the staff’s language skills. There will be two groups: intermediate level and advanced level. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours. There will be an informal test during the second week of April so that we can decide which group is best for the students. Please encourage staff in your own department to attend the course and send me the names of all interested staff by next Friday. Version 2
Analysis of example 1 To: All Department managers From: Simon Hofner, Human Resources Manager Date: 30 March. 2016 Subject: In-service English Training a training course in English will be arranged in the Training Center in order to improve the staff s language skills In your opening paragrap h, let your readers now why you are writing this memo. Speak to them directl
To: All Department Managers From: Simon Hofner, Human Resources Manager Date: 30 March, 2016 Subject: In-service English Training A training course in English will be arranged in the Training Center in order to improve the staff’s language skills. • In your opening paragraph, let your readers know why you are writing this memo. Speak to them directly. Analysis of example 1
There will be two groups: intermediate level and advanced level. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours. There will be an informal test during the second week of april so that we can decide which group is best for the students In the body paragraph(s), focus on some specific detalls or secondary information For easy reading, put important points into lists hs if rather than paragraphs necessary
There will be two groups: intermediate level and advanced level. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours. There will be an informal test during the second week of April so that we can decide which group is best for the students. • In the body paragraph(s), focus on some specific details or secondary information. • For easy reading, put important points into lists rather than paragraphs if necessary