上海海事大学：《Supply Chain Management》课程教学资源（实验指导）Make Export Documents

2MakeExportDocumentsComplete thebooking of the work,we will start on theexportdocuments produced酒OutBoundDocBacktothemasterstation,double-clicktheiconOutBoundDoc,intothe systemmoduleexportdocumentsFirst ofall popupas shown in figure 2-19window,weclosethewindow.(note:thiswindow is used to search has made export documents data but also changed the bookingdata record,because in real business,modifythe data is often, even after shipmentmodify data is also appear. The students don't need to the system the function of otherunderstand.C550aXCperation Eort OperatiorJowToolsWindowBeA0区FindCiterisOBBLNoBK.NoDOAS一asUndaleEO0Ern1oBoUNndt=-1/1BeotSechKeerfaBLNOBKNGfoyege/LLastUddeBokngUeLatUdaeOuoundUeraaOBCOSU474DOOUEOUD91037131AtmnsAtrae20461813CD5U12343246001B福BEVFRINGBFINDRENONEWHEPRITUudaCoeselBEacelReportlessageCenterFigure2-192.1 COPYBOOKING data COPY FROM BOOKING,generating basic exportdocuments dataThe first step to the front of the input bookingdata copy out, generate thecorrespondingexportdocumentsofthebasicdata.OBCOPYFRClick the left buttonpop-up figure 2 -20, in the Initial User input yourstudent id (i.e. your login User name, you can also enter the Booking Number in front of arecordNumber to BK No fields to search),and then click the right buttoninterfaceSearchI, the system will list all Initial User input get Booking confirmation of【Link】the material. If thecolumn hasthesignofhook,saidBookinghavedatacopy

2 Make Export Documents Complete the booking of the work,，we will start on the export documents produced. Back to the master station, double-click the icon OutBound Doc , into the system module export documents. First of all popup as shown in figure 2-19 window, we close the window. (note: this window is used to search has made export documents data but also changed the booking data record, because in real business, modify the data is often, even after shipment, modify data is also appear. The students don't need to the system the function of other understand. Figure 2 - 19 2.1 COPY BOOKING data COPY FROM BOOKING, generating basic export documents data The first step to the front of the input booking data copy out, generate the corresponding export documents of the basic data. Click the left button , pop-up figure 2 -20, in the Initial User input your student id (i.e. your login User name, you can also enter the Booking Number in front of a record Number to BK No fields to search), and then click the right button interface , the system will list all Initial User input get Booking confirmation of the material. If the 【Link】 column has the sign of hook, said Booking have data copy

generatedthe exportdocuments,nohookthathas notyetbeen copygeneratedexportdocumentsofBookingdata.CSBXToosndoSonxFm.05BECNoItadUsecUptaosetegn [22P0RoPut DI LoadngDEERENCATICFurOIDedPleceCrDeliveCESHicoOCNENANIOConrigreA福SeonSumTOMashhet1/OFETSOScBKNoVeODOt0NBLACCRERENoCDOUEPEEPotOperatoEocelRepotSectal MnSdectAsCo FfronBodCancdFigure2-20Toyou justdothe【Link】columnhasnottickthebookingdata,inthe【Select】column a hook, and then clickCopy From Booking.,thesystemwillappearabookingmaterialcopyto thesuccessof OB confirmation dialog,as shown in figure2-21.There are automatically generated bill of lading number, usethepento record thebill of ladingnumber,itwill beusedbehindCSS0四区CpiritionPartOperieionBralRepott yemTodisWndowtaloOperaltionxtfotDeNDTAEOERENACGESUITERTADBesetSeachLeepa1/EeBOFONeBLNoBKWFIORBODEONSHAUSSEAONSHAUSSEAROYLHONGOHENGINTERIFCUFCLCONMTnEGEFOOPENPagectAUnSdecAlCooyfrorCaoFigure2-21

generated the export documents, no hook that has not yet been copy generated export documents of Booking data. Figure 2-20 To you just do the 【Link】column has not tick the booking data, in the【Select】 column a hook, and then click , the system will appear a booking material copy to the success of OB confirmation dialog, as shown in figure 2-21. There are automatically generated bill of lading number, use the pen to record the bill of lading number, it will be used behind . Figure 2-21

Confirmation,canclosecopywindow.2.2added exportdocumentsdata2.2.1findhasacopyoftheexportdocumentsOFINDOUTBOUNDDOCUMENTATIONClickonthebuttonontheleftsideofthescreeninthepop-upwindowoftheaboveBLNofield input justrecord of thebillof ladingnumber (or,also canbe intheright BK No field input previously recorded booking number), and click on thebuttorSearchthe system will list all have copy generated export documents, asshowninfigure2-2o.Atthesametime,herealsoliststhedocumentsoftheeditor.CSBXerabonPortOperaYieTodsWindowClarindo区BLNENCK FluaTDVOIAEPace OrorgnadetFlaPice D RecectCuton ReePOOCUNGINGhoeOrCBLDherReBBKNUENLAILtnt171/LTosteBeoSaschLBKNDECERO240R0808103/0112TTDREOTGEFEEUS0Figure2-20Doubleclicktheselectedadocumentrecords,intothedocumentediting interface,asshowninfigure2-21.Here,youjustaddthenecessarydocumentsdata.2.2.2GeneralpageIssue Place (bill of lading Issue at) : click, in the pop-up dialog of the 【Code】 typeOK"CNSHA" (Shanghai), and then clickearch, click onthe selectedAt the same time also must input Export license number,that is the【Proof ofExport).Theinputnumberismustbelessthanfivefigures,otherwisewillmakemistakes.suchas1236.Thereareotherdata,suchas BLType chooseO(says it will issueOriginal b/l),NoofOriginal(Original b/l number)(3),No of Copies(copyof b/number)(7),Issue

Confirmation, can close copy window. 2.2 added export documents data 2.2.1 find has a copy of the export documents Click on the button on the left side of the screen , in the pop-up window of the above BL No field input just record of the bill of lading number (or, also can be in the right BK No field input previously recorded booking number), and click on the button , the system will list all have copy generated export documents, as shown in figure 2 -20. At the same time, here also lists the documents of the editor. Figure 2 - 20 Double click the selected a document records, into the document editing interface, as shown in figure 2-21. Here, you just add the necessary documents data. 2.2.2 General page Issue Place (bill of lading Issue at) : click , in the pop-up dialog of the【Code】type "CNSHA" (Shanghai), and then click , click on the selected ; At the same time also must input Export license number, that is the 【Proof of Export】. The input number is must be less than five figures, otherwise will make mistakes, such as 1236. There are other data, such as BL Type choose 0 (says it will issue Original b/l), No of Original (Original b/l number)(3), No of Copies (copy of b/l number)(7), Issue

SavePlace(CNSHA,Shanghai)andthenclicksaveCS506M国区Cperaton BontOperatinFNRar4TodsMindowteCpesisSB/L:COS123456780thndE区GeneradPaly|Cago|Container|FwightDae|HidoyMeo]BALNoCOSU12345678BLtypOROABocrgoficrONMICaetetVESVOYENsneBLOferPettCS9103011.hD20407.0Trode /Servce UreHaiUeAdreShipe RdferenokDOCLPENEATICNPace O1OngOPleceOfPlecegSHANGHAJPatOl LostroSHANSHADOCLMENTATIONPotorDischSSSEATILEWA1324123432eSOCHICAGOPlaceOtDetratTiare-ShpmeSEOVtahttCPOEINUnContineBookinaHnNodIDigne3NoCrCopeSaDae200-7-HEMedCUTECEODEPaONSHASHANGHAITratieModOFOLFmreBeosfConpeteDataDediroEinBLBntUnsAtachEpatinwocePintMCNCheeWOLEVESTEingStabainnedEdrsendenSPavEdmaLonskdOCaaoEdinaCoretDSorisnEdinaCondetGEDEmsttEdinLoncatePortOgeratiorEoclRneotMessage CenteFigure 2-212.2.3PartypageInthePartypage,mustbe inputNotify1 datalyoucan literallyaacustomerdata.Butinreal business,itisthecustomerwill tell youisthatnoticepeople.),(if thebookingdidn't lose Consignee information,and herealso need tobeaddedto theinput).here weall choose"American electronic".2.2.4ContainerpageClick on the right of Link Cargo ... Button, select the goods on the link.Fill the frameaccording thebooking.And【traffic select FCL/FCL【DescriptionJinput"general cargoes”2.2.5testdataandcomplete inputPreliminary inspection data, you can click on the button DataChecknal, the system tocheckdata,the system prompt check through,(if container number are error,click ignoreoptions)and progressiveintoGenerel, Party,Cargo,Container,Freight pageClick Complete,thesystemfirsttipissureifyouwanttotopcompletemark,becauseaftertop,data cannotbemodified.lnthepromptdialogclick ontheconfirmation,the system

Place(CNSHA ,Shanghai)and then click save . Figure 2-21 2.2.3 Party page In the Party page, must be input Notify1 data [you can literally a a customer data. But in real business, it is the customer will tell you is that notice people.] , (if the booking didn't lose Consignee information, and here also need to be added to the input), here we all choose "American electronic". 2.2.4 Container page Click on the right of Link Cargo . Button, select the goods on the link.Fill the frame according the booking.And 【traffic】select ‘FCL/FCL’【. Description】input “general cargoes”. 2.2.5 test data and complete input Preliminary inspection data, you can click on the button , the system to check data, the system prompt check through, (if container number are error,click ignore options) and progressive into Generel, Party, Cargo, Container, Freight page, click , the system first tip is sure if you want to top complete mark, because after top, data cannot be modified. In the prompt dialog click on the confirmation, the system

hinttoidentifysuccessful,thesystemwilllockdata2.2.6TheissueofbillsofladingTheshipsailed,theycan issuethebill of ladingInthebottomoftheinterface,selecttheB/LRelease,asshowninfigure2-23CS50OperabonBortOperationEocalBepottowTodkWindowDlePGeaaPatyRCago|CoanerFieghtCane Hioy&MenoAddooneBELNeBLTsp[COSU12345678BodirgOlicCeVESAUYBLOhetRetCS91030tNameHasDa3104-07-0Fonado RefeenosGErode/ SerceUrnesueShooePOEPENTATICPsceOroignShnPaOCSHONGHAPPoiolYIDOUIOLNGPtnSCPlaceO1DeSEQVeISeLboPotFoYRm0OPNOnn3PIERENaPueCheBARHOErongeBCE可Figure2-23Click Arange Releasethesystempop-upabillofladingissuedbytheeditbox,asshowninfigure2-24Arrange BL ReleaseXRelease Type:口ORIGINALBLRELEASERelease Place:Due Date:CNSHA2004-7-1I.Release To Party:Release Partner.口SHCACOCAMTR1Addressee:Release Office:Remarks:国IOKCancelFigure2-24Fill inthe【Release Type】issue ORIGINALBLRELEASEType,【Release Place】issue at CNSHA,ReleaseeTOPARTYforSHshipper.Ralease Officefor CNSMU

hint to identify successful, the system will lock data. 2.2.6 The issue of bills of lading The ship sailed, they can issue the bill of lading. In the bottom of the interface, select the B/L Release, as shown in figure 2-23. Figure 2-23 Click , the system pop-up a bill of lading issued by the edit box, as shown in figure 2-24. Figure 2-24 Fill in the【Release Type】issue ORIGINAL BLRELEASE Type, 【Release Place】 issue at CNSHA, Release TO PARTY for SH shipper, Ralease Office for CNSMU

(Shanghai Office),duedate】 isthe datethat theshipdepartedtheport and otherdata,OKclickon the confirmation after input.At thattimethe systemwill appear awarning box, as shown in figure 2-25, indicating that the customer is not the freightsettlement, confirm whetherto arrange the issue of bills of lading.The bill of lading as adocumentoftle, itisveryimportant legal documents.Pleaseclickandconfirmtotheissueofbillsof ladingxConfirmationThe customer has not yet paid/ short paidreleasingB/Lwithoutpaymentful paymentmayresult inserious consequenceAreyou sure to proceed?是否（N)取消Figure2-25At that time,at thebottom of the interface the【Release Status】 display asReleaseRegistry"CREATED",and clicktheRelease ofthedocuments.Inthepop-upinterfaceinthebillofladingissuedbyinputthel ReleaseOfficel,sameclick"OK"button,the same in the systemof thepop-up warning dialog box,click on"force",at that time,the[Release Status】 display as"RELEASED"Then the export manifest, and billof lading are issued, the export documents work iscompletedCSxOperatonPortOperstenDcelReperVewToolsWindowOpmrabioGeneal EPayCago|Conae|FiegDaneHinogMenoCBcaCACOCAHTR1TOVOIANianCONTINENTALCASING 1976NCSUITE304STLURENTOUEREDOCCUTEONOoOECACCCATORTToBeOndeaCC.CARGOCARELTNTAETAdseAdde福CosCAEXGUMIS1PNC.Code:AXELGLOBALUOSALSTEPDRMIERENONCloiBLReBALRelDueDaFONM2004.07GE2004.07.012305LtExnReroFigure2-263shouldbecollectionprocessing(ARIAP modules,namelyprocessing accountsReceivableseafreightoperation,AR

(Shanghai Office),【due date】is the date that the ship departed the port and other data, click on the confirmation after input. At that time the system will appear a warning box, as shown in figure 2-25, indicating that the customer is not the freight settlement, confirm whether to arrange the issue of bills of lading. The bill of lading as a document of title, it is very important legal documents. Please click and confirm to the issue of bills of lading. Figure 2-25 At that time, at the bottom of the interface the 【Release Status】display as "CREATED", and click the Release of the documents. In the pop-up interface in the bill of lading issued by input the【 Release Office】, same click "OK" button, the same in the system of the pop-up warning dialog box, click on "force", at that time, the 【Release Status】display as "RELEASED". Then the export manifest, and bill of lading are issued, the export documents work is completed. Figure 2 - 26 3 should be collection processing (AR/AP modules, namely processing accounts Receivable sea freight operation, AR

Account Receivable is should be collection,AP is Account Payable accountsPayable)Now, because of in this case, the sea freight prepaid form(set in Booking moduleFreightpage),sotheloadingportOfficeaftershipopen,itshouldbeprocessedtheseaFreightof account receivable,the basic process is that the system generated invoice atfirst,and thencanceledafterverificationthe invoiceafterreceivedcustomerFreight福ARVAPBack to the master station, and then double-click AR/AP icon,into the receiptandpaymentsystemmanagementmodule3.1lookingfortomakeinvoiceexportdocumentsARA/RINVOICELISTSearchClickclickinthepop-upinterfaceinterfacerightbutton.thesystem will list all have input cost record,includingthe cost of the invoice has beengenerated record and not generating invoices,as shown in figure 2-34. List, through the[Process Status】 this column can judge whether the cost has generated the invoice. Ifshown as"DRAFT",it is also notgenerateinvoice,shownas"A/RCREATED"is alreadygeneratedtheinvoice.CSS5xTranuferVoucherErtryyen国区ehatCuloneDutonerRePOLVesNortegPoceOrReFeiporadbe OniPODPaceOr Oeln福Erdhvoio Dale BegEndDunDaR.BN1.3orhetWHasAdocPaarvedA CnPonRduceyBUNOonnInvocDe dolehancyImoiceNunbeao005U32345678.CAOUCANTRDONTBNENT8912Ne4-DRAF9OSU4SNSHIPPING2004-04-101650MUSCOR-COSU2004EECAUNINTOEI UNCARDRAFT50eCOSU47Z1857002004-03-26O0M2004-04-1250/USDR-O0SU47COSU4746783CACFCOTOR1CFTCDRPORATION2004-03-26ONMCRE05U4746R4OAEdRanSystenCodeEcel Reportrarafer Voucher EnteryFigure2-34Onthetopof the interfacethereisBLNofield intheconditionarea,enteryourrecordin the bilof lading number of the previous clss, and click on the button Search in the

Account Receivable is should be collection, AP is Account Payable accounts Payable) Now, because of in this case, the sea freight prepaid form(set in Booking module Freight page), so the loading port Office after ship open, it should be processed the sea Freight of account receivable, the basic process is that the system generated invoice at first, and then canceled after verification the invoice after received customer Freight . Back to the master station, and then double-click AR/AP icon , into the receipt and payment system management module. 3.1 looking for to make invoice export documents Click , click in the pop-up interface interface right button , the system will list all have input cost record, including the cost of the invoice has been generated record and not generating invoices, as shown in figure 2-34. List, through the 【Process Status】 this column can judge whether the cost has generated the invoice. If shown as "DRAFT", it is also not generate invoice, shown as "A/R CREATED" is already generated the invoice. Figure 2 - 34 On the top of the interface there is BL No field in the condition area, enter your record in the bill of lading number of the previous class, and click on the button , in the

CreateARsearch results you should choose a record to generate invoice,then clickpop-upaconfirmation dialog box,input thedate invoice data isthe deliveryday,thedueas shown in figure 2-35, and then clickCreateaARon thedata is“the arrival day"Closeconfirmation,the system pop-up a invoice generate confirmation dialog,clickAt this time, the list corresponding record "Process Status" will display as "ARCREATED".区BatchCreateA/RInvoiceDate:口2004-3-26Due Date:口2004-3-26GL Transfer Split:口DEFAULTCreateA/RCancelFigure2-35Doubleclick the selected cost record, canviewthe invoice of detailed information,orotherfurtherinfomationediting,asshown infigure2-36ndoiship国区reightInvaceVieuer/EdteHe8AeBLDR.CDSU12345678-02 Powt[CACOCAMTRICDNTINENTAL CASING176 NC-ImoaDarPaatieAtaEONSHAInialodectonOfioONMTUCTNRITWeNOInoceTotd AmourtBKRel Trpe&NeJUS230enHaWardDidest827+Bi OfLadngShioer NoneVeWoMLog0SU12346678CONTINENTAL CASING 1976 H9103POOu/nBoourgDUTEOUNDCoregnesNareECCARGOCARE LTDCNSHAPODJUSSEAEXELGLOBALLDGISTICSONadFeFMCCodCAENGLMS1ARLaACharge Code Datoe NarRaleBaieBasihRaleCuwyTotalAnountametPaceEachangeRalT-EOWA/RBdsrcevue[290ARCREATEDcerut ParallRendsSSysten CodeEced RsporteferWoucherEnFigure2-363.2recordcollectionWhentheshipperreceivedcustomer'smoney,heshouldrecordfirst

search results you should choose a record to generate invoice , then click , pop-up a confirmation dialog box, input the date invoice data is ‘the delivery day’,the due data is ‘the arrival day’ . as shown in figure 2-35, and then click on the confirmation, the system pop-up a invoice generate confirmation dialog, click . At this time, the list corresponding record "Process Status" will display as "A/R CREATED". Figure 2-35 Double click the selected cost record, can view the invoice of detailed information, or other further information editing, as shown in figure 2-36. Figure 2-36 3.2 record collection When the shipper received customer's money, he should record first

ARCASHMOVEMENTLISTclickthe buttonontherightof pop-up interfaceSearchClickthe system willist all inputted collection record . Click Newlinto collection editinginterface,generatinga new collectionrecords,asshown in figure2-37.Input thecorresponding data, including the【Cheque NumberI(check Number, input CK and serialNumber,ssuch as ck001,ck002),the【Chequedate】 isthearrival daythe【weekenddatelis“the nextmonthof arrival day'.the【Payer Code】(payer)(code:CANGJIA),the【Cheque Amount】(Cheque Amount)(27000*6.233),【Deposit Bank Acc.|(paymentSaveaccount)(hsbc-usd)【office】(CNSMU),etc.Andthen clicksave.ConfirmdataVerifyand correct,click,lockingdata区CashReceipts EntryCashReceiptMasteReceipt Batcht:IritialsCheque NumberAdminislraCK0702001WeekendDate:ErtyDalteCheque Date:2004-7-22004-7-22004-7-2Pajer CodePayer NameCAEXGLMIS1EXELGLOBALLOGISTICS-ONTNewPayerDepoek Date:DepostBankAoOiicCNMTU2004-7-2HSBC-USDCheque.CuneChequeAmount4550.00USO8.277Cash TypeCHECKRECEIVEDCAL-hReceiptRefererVesselNoyageRamakU国Invoice#:园ReceiptPlaceCNSHACashReceiptStatuCash BalanceSettimert RefProcessStatuDRAFT4550.00GeneralLedoerAccAloo.AccountStatus:G/LAccountNotAccountPeriod112012004-07OPENPrntverfyDNewXDeleteEcateFigure2-373.3receivablescancelafterverificationNow,thereceivedmoneyshouldallocatetothecorespondinginvoice,tocancelafterverification the invoiceAllocateInfigure2-37collectionrecordinginterface,clicklintoaccountreceivablecancel after verification interface,as shown in figure2-38.In the firsthalf of the interfaceSelect Invoice Itemsof"CashReceipt"showsthereceivedfreight record information.Clickin terms of the popup interface the Invoice (B/L)# field,enter the number of the bill oflading or front record Invoice number, clickSearchinthelist of alternative InvoiceOKchoose to cancel after verification of the Invoice,as shown in figure 2-39, clickthe system will be selected Invoice information listed in the cancel after verificationinterface, as shown in figure 2-40

Click ,click the button on the right of pop-up interface , the system will list all inputted collection record . Click into collection editing interface, generating a new collection records, as shown in figure 2-37. Input the corresponding data, including the【Cheque Number】(check Number, input CK and serial Number, such as ck001, ck002), the【Cheque date】 is ‘the arrival day’. the【weekend date】is ‘the next month of arrival day’.the【Payer Code】(payer)(code:CANGJIA), the 【Cheque Amount】 (Cheque Amount)(27000*6.233), 【Deposit Bank Acc.】(payment account)(hsbc-usd)【office】(CNSMU), etc. And then click save. Confirm data and correct, click , locking data. Figure 2 - 37 3.3 receivables cancel after verification Now, the received money should allocate to the corresponding invoice, to cancel after verification the invoice In figure 2 - 37 collection recording interface, click into account receivable cancel after verification interface, as shown in figure 2 -38. In the first half of the interface of "Cash Receipt" shows the received freight record information. Click , in terms of the popup interface the Invoice (B/L) # field, enter the number of the bill of lading or front record Invoice number, click , in the list of alternative Invoice choose to cancel after verification of the Invoice, as shown in figure 2-39, click , the system will be selected Invoice information listed in the cancel after verification interface, as shown in figure 2 -40

Alocatelon the distribution button, pop-upAuto Arrangethen clickThen click是）dialog box selectconfirmation,thenthesystemwillpopupthatcancelafterverificationhavebeensuccessAttention,distribution,theBalanceoftheinvoiceisBalanceAmount(notBalanceAmtafterAllocating)shouldbe O,means cancel afterverification is over.If not equal tozerothenthemoneyisnotenough,youneedto createanewcollectionrecordanddistributiontotheinvoice,untilthecancel afterverificationisover.-1RerEiCashR区Iniepdaoc2004-07-02Cahiudoret aneorice DnBen anERmnocroRactaorHmeaa Cheget BANunte BorVeNoMosWMSTELGLOBLWCNM200L0702Select trvokce tesalDaete Sdected BanaleecacahtoalAbcaelCloadlgbAtoAangoBLNOCnoIMOETrypeeCoerDustonOfficsDa ddenoceBaanceAmtAlocangAlccaoAlocangR40e0neFigure2-38SelectInvoCondhionmvoice(B/L)t,InvoiceDateDueDateOC2004-7-22004-7-2-waTuVetWop/LegPOL:DustoFlace Of Receip:PODPlaceOfDelvelyBadlance ZeroltemResetSearctCunmSelectod BL#TrpoiceIvoice(B/L#VesNoy/LeDateAerCerBerCCyDilicePOLPODCodeEDAUTICONTINEN1FC0SU1234567FR1CNMTULCAEXGLMLEXEOR-O0SU1239103/011/ECNSHCOSU4789797FRTCNMTU CALEGRMT LEOR-C0SU4789103/011/ECNSHASSEA2004-03-26275000ESelectAlUnselectAaCFigure 2-39

Then click , then click on the distribution button, pop-up dialog box select confirmation, then the system will pop up that cancel after verification have been success. Attention, distribution, the Balance of the invoice is Balance Amount (not Balance Amt after Allocating) should be 0,means cancel after verification is over. If not equal to zero, then the money is not enough, you need to create a new collection record and distribution to the invoice, until the cancel after verification is over. Figure 2 - 38 Figure 2 -39