External Correspondenc8_商务英语写作第二章 By the end of this chapter you should be able to: Understand what invitation letters,congratulation letters. 学习目标letters of thanks and apology letters involve Learn how to write effective letters of these types Produce your own letters of these types Through great efforts,Vang Hua bas finally succeeded in finding a job in Great Wall Import and Export Co.Ltd.However.he has to 学前谁备start as an office clerk.After eatering the coapany,ang Hua is responsible for daily correspondence with customers and following up matters of inquiry.offer.and shipment.ctc. fang fea is pleased to be esployed by the coopany.An fsportant task is 4 ssigned to bi图一to write a fon时l invitation letter to invite the 学前思考 clients to attend the opening ceremony of the Shenahen branch.Here are the Unit instruetlons on how to write an Two effective letter of invitation.and Exte Task One bow to accept or decline an invitation rnal Letters of letter courteously and appropriately. Corr Invitatio I.Dverviev espo II. General nden Far四t ce IIL. C858 Studies 误程学习 IV. Useful Expressions and Structures V.Exercises 注：标记红色的录入题库 Comomication with customers is an isportant part of lang Ha's current job.A longtise custoeer of the Task Two company.Mfr.Rossini,has just opened Congratul 学前思考 his Asian branch in Sha然g立。a然 ation Bus is asked to vrite a letter of Letters congratulation for the sales snager. Jacky Zhang.in order to show goodvill s vell as图ntain a long-ter relatfonship
1 External Correspondence_商务英语写作第二章 Unit Two Exte rnal Corr espo nden ce 学习目标 By the end of this chapter you should be able to: • Understand what invitation letters, congratulation letters, letters of thanks and apology letters involve • Learn how to write effective letters of these types • Produce your own letters of these types 学前准备 Through great efforts, Wang Hua has finally succeeded in finding a job in Great Wall Import and Export Co. Ltd. However, he has to start as an office clerk. After entering the company, Wang Hua is responsible for daily correspondence with customers and following up matters of inquiry, offer, and shipment, etc. 课程学习 Task One Letters of Invitatio n 学前思考 Wang Hua is pleased to be employed by the company. An important task is assigned to him— to write a formal invitation letter to invite the clients to attend the opening ceremony of the Shenzhen branch. Here are the instructions on how to write an effective letter of invitation, and how to accept or decline an invitation letter courteously and appropriately. I. Overview II. General Format III. Case Studies IV. Useful Expressions and Structures V.Exercises 注：标记红色的录入题库 Task Two Congratul ation Letters 学前思考 Communication with customers is an important part of Wang Hua’s current job. A longtime customer of the company, Mr. Rossini, has just opened his Asian branch in Shanghai.Now, Wang Hua is asked to write a letter of congratulation for the sales manager, Jacky Zhang, in order to show goodwill as well as maintain a long-term relationship
I.Overview II.General Format III.Case Stud®8 IV.Useful Expressions and Structures V.Exercises 注：标记红色的录入题库 Due to the company's 1Oth anniversary, Wang Ma is going to write letters to express thanks to all of the sjor 学前思考 clfent.品.wIet”8tek量ook at h fang Mia shows goodvill as well as enhances their cooperation jn a letter. Task Three I.Overview 内容附后 Thank-You II. General Letters Format III.Case 内容附后 Studfes IV. Useful Expre881on8 内容附后 and Struetures V,ExrG18B级 注：标记红色的录入题库 The company has recently received a phome call from a customer regarding the delayed shipnent of an order of 学前思考 toaer cartridzes.In such cases,Nang Hua needs to address the problem by sending the custoner an apology letter.The following illustrates how Task Four to vrite such letters. Apology I.Orerview 内容附后 Letter II.General Format III.Case Studies 内容附后 IV.Useful Expressions 内容附后 nnd Struetures
2 I. Overview II. General Format III ． Case Studies IV. Useful Expressions and Structures V.Exercises 注：标记红色的录入题库 Task Three Thank-You Letters 学前思考 Due to the company’s 10th anniversary, Wang Hua is going to write letters to express thanks to all of the major clients. Now let’s take a look at how Wang Hua shows goodwill as well as enhances their cooperation in a letter. I. Overview 内容附后 II. General Format III ． Case Studies 内容附后 IV. Useful Expressions and Structures 内容附后 V.Exercises 注：标记红色的录入题库 Task Four Apology Letter 学前思考 The company has recently received a phone call from a customer regarding the delayed shipment of an order of toner cartridges. In such cases, Wang Hua needs to address the problem by sending the customer an apology letter. The following illustrates how to write such letters. I. Overview 内容附后 II. General Format III. Case Studies 内容附后 IV. Useful Expressions and Structures 内容附后
V.Exercis8s注：标记红色的素入题库 直播课堂 有待教师 提供 主题时论 有待教师 提供 Task One Letters of Invitation I.Overview Business organizations often hold different events for business purposes,for example,opening ceremonies:reception parties:sales pronotions.etc.An invitation letter is a formal way to imvite clients or business partners to these events.A formal invitation should be confirmed or declined by the receiver with a letter in reply. In official imvitation letters replies are required,sometimes by wording such as “R.s.P",which is French.neaning“please reply”,or“Regrets Only”,The former calls for the invitee to reply and confirm whether they would accept or decline the imvitation.In the latter case,only those who can not attend have to reply. 1.Purpose There are two purposes in writing an invitation letter:one,to invite the individual to the event and two.to ensure that the person receiving the letter is going to attend. 2.Content In a letter of invitation.the purpose of the gathering (conference,party.etc. must be highlighted first,so that the recipient can get a clear idea of the nature of the event.Next.all the details that the recipient needs in order to attend should be provided.for example,date,tine,location,etc.Then.the appreciation for the guest to attend ought to be expressed.Such letters may also contain information regarding appropriate dress.And finally,if necessary,ask for a respoese by a specific date. While in writing a letter to accept an invitation.first express thanks for the invitation.and then confirm that you vill attend.Next,wish the event to be a successful one.You may also ask for further clarification on any details,but do so in a separate paragraph to make it absolutely clear you require a response. If you have to decline an invitation.thank the recepfent for imviting you and then give the reasons as to why you can't accept the invitation.If you feel so,tell the recipient that you would be glad to have another opportunity in the future. Finally,express good will and restate your appreciation for the invitation
3 V.Exercises 注：标记红色的录入题库 直播课堂 有待教师 提供 主题讨论 有待教师 提供 Task One Letters of Invitation I. Overview Business organizations often hold different events for business purposes, for example, opening ceremonies; reception parties; sales promotions, etc. An invitation letter is a formal way to invite clients or business partners to these events. A formal invitation should be confirmed or declined by the receiver with a letter in reply. In official invitation letters replies are required, sometimes by wording such as “R.S.V.P”, which is French, meaning “please reply”, or “Regrets Only”. The former calls for the invitee to reply and confirm whether they would accept or decline the invitation. In the latter case, only those who can not attend have to reply. 1. Purpose There are two purposes in writing an invitation letter: one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend. 2. Content In a letter of invitation, the purpose of the gathering (conference, party, etc.) must be highlighted first, so that the recipient can get a clear idea of the nature of the event. Next, all the details that the recipient needs in order to attend should be provided, for example, date, time, location, etc. Then, the appreciation for the guest to attend ought to be expressed. Such letters may also contain information regarding appropriate dress. And finally, if necessary, ask for a response by a specific date. While in writing a letter to accept an invitation, first express thanks for the invitation, and then confirm that you will attend. Next, wish the event to be a successful one. You may also ask for further clarification on any details, but do so in a separate paragraph to make it absolutely clear you require a response. If you have to decline an invitation, thank the recepient for inviting you and then give the reasons as to why you can’t accept the invitation. If you feel so, tell the recipient that you would be glad to have another opportunity in the future. Finally, express good will and restate your appreciation for the invitation
3.Considerations When sent froa a business organization,the letter is usually keyboarded on company stationary.The tone of the invitation letter shows your nodesty and courtesy.Make the reader feel his/her attendance is truly expected,since the invitation will be judged by the invitee and then followed by acceptance or rejection. But before you decline an invitation.you should understand why you were invited. Do you work in a small company,and your boss is inviting you to dinner?Are you expected to attend this invitation?What would the consequences be if you didn't attend?Veigh the importance of this invitation.How does this invitation rate compared with your existing obligations and priorities? If you have to decline an invitation,try to be as honest as possible when giving the excuse,although you can do this quite subtly without going into too much depth. You don't have to offer an excuse if you don't care to.Simply say that you regret you cannot attend. II.General Format Senders contact details Nare Address City.State,Zip Code Phone Nuther Eaail Address Date (Month,Day.Year) Addressee's Contact Details Nare Title Corpany Address City.State.Zip Code Salutation Dear Mr./Vs.Last Nane. Body of Application Letter First Paragraph Middle Paragraph (s) Final Paragraph Complinentary Close Faithfully/Sincerely/Respectfully yours, (Applicant's handwritten signature) Signature (typed)
4 3. Considerations When sent from a business organization, the letter is usually keyboarded on company stationary. The tone of the invitation letter shows your modesty and courtesy. Make the reader feel his/her attendance is truly expected, since the invitation will be judged by the invitee and then followed by acceptance or rejection. But before you decline an invitation, you should understand why you were invited. Do you work in a small company, and your boss is inviting you to dinner? Are you expected to attend this invitation? What would the consequences be if you didn't attend? Weigh the importance of this invitation. How does this invitation rate compared with your existing obligations and priorities? If you have to decline an invitation, try to be as honest as possible when giving the excuse, although you can do this quite subtly without going into too much depth. You don't have to offer an excuse if you don't care to. Simply say that you regret you cannot attend. II. General Format Sender's contact details Name Address City, State, Zip Code Phone Number Email Address Date (Month, Day, Year) Addressee’s Contact Details Name Title Company Address City, State, Zip Code Salutation Dear Mr./Ms. Last Name, Body of Application Letter First Paragraph Middle Paragraph(s) Final Paragraph Complimentary Close Faithfully/Sincerely/Respectfully yours, (Applicant’s handwritten signature) Signature (typed)
Enelosure(a】 III.Case Studies Sample 1 Business Event Invitation Letter Robert Williams Marketing Manager Harold Publication 3001 Hennepin Avenue. Minneapolis.MN,United States (612870-120 July12,2009 Nancy Hill Editor-in-Chief Day view Newspapers Limited 1201 Vest River Parkway. Minneapolis,MN.United States (612)871-7676 Dear Ms.Hill, It is indeed a great pleasure to invite you for launch of our new mgazine "Health and you".The launch is scheduled on July 22.2009 at 7.30 p.m at Meridian Business Lounge.The event is for our business partners and high profile clients.The event will also introduce the editor and the tean that has worked for this mgaxine. The event will start with the formal launch of the magazine.This is a fortnightly magazine,covering all the issues of health and has contributions from leading doctors and comsultants.We felt that the society needs a magazine that will focus on issues related to health and hence we decided to go for this type of publication. This event will give you an opportunity to interact with your friends and colleagues in media industry.Your presence will take the event to a different height and it will be an encouragement for all of us.Please comfirm your attendance latest by July 20.2009 by contacting Laura at (612)870-1230 to give your confirmation.We look forward to seeing you at the event. Yours truly. (Bandwritten signature) Robert Williams
5 Enclosure(s) III. Case Studies Sample 1 Business Event Invitation Letter Robert Williams Marketing Manager Harold Publication 3001 Hennepin Avenue, Minneapolis, MN, United States (612) 870-1230 July 12, 2009 Nancy Hill Editor-in-Chief Day view Newspapers Limited 1201 West River Parkway, Minneapolis, MN, United States (612) 871-7676 Dear Ms. Hill, It is indeed a great pleasure to invite you for launch of our new magazine “Health and you”. The launch is scheduled on July 22, 2009 at 7.30 p.m. at Meridian Business Lounge. The event is for our business partners and high profile clients. The event will also introduce the editor and the team that has worked for this magazine. The event will start with the formal launch of the magazine. This is a fortnightly magazine, covering all the issues of health and has contributions from leading doctors and consultants. We felt that the society needs a magazine that will focus on issues related to health and hence we decided to go for this type of publication. This event will give you an opportunity to interact with your friends and colleagues in media industry. Your presence will take the event to a different height and it will be an encouragement for all of us. Please confirm your attendance latest by July 20, 2009 by contacting Laura at (612) 870-1230 to give your confirmation. We look forward to seeing you at the event. Yours truly, (Handwritten signature) Robert Williams
This letter is composed of three paragraphs.The writer goes straight to the point in the first paragraph.asking the recipient to attend the launch of the new magazine and gives the date,time and venue.The second paragraph offers the reason for this business cathering.The third paragraph expresses anticipation for the recipient to attend by letting her know how her participation will make the event a success. A specific date is givem by which the invitee has to respond as to whether she will attend or not.Details about the person whom to contact are also given in this paragraph. Sanple 2 Invitation Letter to a Fashion Show Patricia White 200 Eastern Parkway. Brooklyn,NY.United States (718)638-500 Novenber 15.2009 Deborah Walker 11 Nest 40 Street. New York,NY.United States (212)340-090g Dear Deborah. You have been our valuable custoner for a long tine.You have visited our store regularly for the last five years.Ne are imviting you for a Preview Showcasing of our Winter Fashion Collection 2009.The event vill be held at the store on Tuesday evening.Deceaber 1.2009 from 7.30 p.m.to 11.30 p.n The fashion show will be followed by a dinner.You will get special discounts on shopping for $1500. The event is for special invitees and valued customers.In order to attend the event, you need to confirm your attendance by contacting Susan Johnson at (212)340-0908 by November 25th.0n the evening of the event,you need to bring the original invitation letter to participate. The organizing team looks forward to meet ing you at the event,sharing the winter collection and enjoy the evening with us. Yours sincerely. Patricia White This letter is composed of four paragraphs.The writer is a coordinator of a fashion show inviting a customer to the preview of the 2009 winter collection.Information 6
6 This letter is composed of three paragraphs. The writer goes straight to the point in the first paragraph, asking the recipient to attend the launch of the new magazine and gives the date, time and venue. The second paragraph offers the reason for this business gathering. The third paragraph expresses anticipation for the recipient to attend by letting her know how her participation will make the event a success. A specific date is given by which the invitee has to respond as to whether she will attend or not. Details about the person whom to contact are also given in this paragraph. Sample 2 Invitation Letter to a Fashion Show Patricia White 200 Eastern Parkway, Brooklyn, NY, United States (718) 638-500 November 15, 2009 Deborah Walker 11 West 40 Street, New York, NY, United States (212) 340-0908 Dear Deborah, You have been our valuable customer for a long time. You have visited our store regularly for the last five years. We are inviting you for a Preview Showcasing of our Winter Fashion Collection 2009. The event will be held at the store on Tuesday evening, December 1, 2009 from 7.30 p.m. to 11.30 p.m. The fashion show will be followed by a dinner. You will get special discounts on shopping for $1500. The event is for special invitees and valued customers. In order to attend the event, you need to confirm your attendance by contacting Susan Johnson at (212) 340-0908 by November 25th. On the evening of the event, you need to bring the original invitation letter to participate. The organizing team looks forward to meeting you at the event, sharing the winter collection and enjoy the evening with us. Yours sincerely, Patricia White This letter is composed of four paragraphs. The writer is a coordinator of a fashion show inviting a customer to the preview of the 2009 winter collection. Information
about the nature of the event,the tine,date and location is given in the first paragraph.The second paragraph is about arrangement.The third paragraph gives the date by which the recipient can register for the event as well as the person's name and contact mumber who looks after registration.The final paragraph is a welcome note urging the invitee to participate. Invitation Card The General Manager of Guangzhou Central Plaza Co.Ltd requests the pleasure of the company of Mr.Jacob Stomata at the opening ceremony on September 12,Saturday at 10 a.m. at the Conference Hall,Guangzhou Central Plaza R.S.V.P Te1:020-31426488 Sample 3 Invitation Card This is an imvitation card,which is a most formal invitation letter,very short in length,usually less than 14 lines.It pays great emphasis on choice of words and the setup of letter paper.Due to its formality,the card would involve complete nanes instead of abbreviations,and salutation is very formal,for which Mr.and Mrs.are most preferred.In addition,the card is written in third person so that we do not use“I”or“we”in invitation cards. It follows that it is challenging for a beginser to write an invitation card,in which he/she must very politely deal with people,time,place,and event in such a short length.Many imvitations will also have a form on the card to select either yes or no for marking“yes”or“no°. This invitation card highlights the purpose of the zathering.makes the reader feel his attendance is truly expected,provide all the details that the recipient needs in order to attend,including date,time,location.etc.And it also asks for a response by a specific date. Sample 4 Aceept an Invitstion
7 about the nature of the event, the time, date and location is given in the first paragraph. The second paragraph is about arrangement. The third paragraph gives the date by which the recipient can register for the event as well as the person's name and contact number who looks after registration. The final paragraph is a welcome note urging the invitee to participate. Sample 3 Invitation Card This is an invitation card, which is a most formal invitation letter, very short in length, usually less than 14 lines. It pays great emphasis on choice of words and the setup of letter paper. Due to its formality, the card would involve complete names instead of abbreviations, and salutation is very formal, for which Mr. and Mrs. are most preferred. In addition, the card is written in third person so that we do not use “I” or “we” in invitation cards. It follows that it is challenging for a beginner to write an invitation card, in which he/she must very politely deal with people, time, place, and event in such a short length. Many invitations will also have a form on the card to select either yes or no for marking “yes” or “no”. This invitation card highlights the purpose of the gathering, makes the reader feel his attendance is truly expected, provide all the details that the recipient needs in order to attend, including date, time, location, etc. And it also asks for a response by a specific date. Sample 4 Accept an Invitation Invitation Card The General Manager of Guangzhou Central Plaza Co. Ltd requests the pleasure of the company of Mr. Jacob Stomata at the opening ceremony on September 12, Saturday at 10 a.m. at the Conference Hall, Guangzhou Central Plaza R. S. V. P. Tel: 020-31426488
Jin Brown Lockwood Sound Equipment 23 Main Street Lockvood,NJ ay7,2009 Jacob Young Manufacture Manager NelsonTech Inc. 307 Main Street Lockvood,NJ 51686 Dear Mr.Young. Thank you for inviting me to your product presentation and I accept it with great pleasure.As a regular customer of your company,I always find your products innovative in the design and superior in the quality.I am very interested in the new items that are to be displayed during this presentation and wish you great success in the sales! Sincerely yours, Jim Brown There is only one paragraph in this letter.The writer first expresses thanks for the invitation,and then confirms that he will attend.Next,he compliments the receiver's company on the design and the quality of their products and says that he is very interested in the new items to be presented.In the end,he wishes the event to be a successful one. Sample 5 Decline an Invitation Dear Mr.Tamner, Thank you for inviting me to talk about the latest development in the production of healthy food at next month's FMA Seminar.I would like very mach to join the discussion and offer my own views to business people and professionals. Unfortunately,I've got to go to Mexico next month to visit some of our factories. I'm afraid I won't be able to attend the seminar. If you plan to have other seninars in the future that will feature the same subject, I would be glad to speak.schedule permitting.Thanks again for the invitation
8 Jim Brown Lockwood Sound Equipment 23 Main Street Lockwood, NJ May 7, 2009 Jacob Young Manufacture Manager NelsonTech Inc. 307 Main Street Lockwood, NJ 51686 Dear Mr. Young, Thank you for inviting me to your product presentation and I accept it with great pleasure. As a regular customer of your company, I always find your products innovative in the design and superior in the quality. I am very interested in the new items that are to be displayed during this presentation and wish you great success in the sales! Sincerely yours, Jim Brown There is only one paragraph in this letter. The writer first expresses thanks for the invitation, and then confirms that he will attend. Next, he compliments the receiver’s company on the design and the quality of their products and says that he is very interested in the new items to be presented. In the end, he wishes the event to be a successful one. Sample 5 Decline an Invitation Dear Mr. Tanner, Thank you for inviting me to talk about the latest development in the production of healthy food at next month’s FMA Seminar. I would like very much to join the discussion and offer my own views to business people and professionals. Unfortunately, I've got to go to Mexico next month to visit some of our factories. I'm afraid I won't be able to attend the seminar. If you plan to have other seminars in the future that will feature the same subject, I would be glad to speak, schedule permitting. Thanks again for the invitation
Sincerely yours, John Saith The example above firstly thanks the person for their consideration of inviting him to a seminar.But after checking the schedule,he truthfully gives the person a "no" response.(Sometimes a direct answer is desired,especially if the invitation is a social event with an RSVP.Then follow up with a positive cooclusion to let the person know you are interested in accept ing the seminar at a different time or under different circunstances.Remember,showing interest softens the rejection of an offer. IV.Useful Expressions and Structures 1.Extend the invitation (1)As one of our longtime valued custoners we would like to invite you to our special private previev showing of our spring fashion collection for 2010. 作为长期的重要客户之一，我门想老请您参加2010年春季时装系列的小范围预展。 (2)Knowing your rast experience in data processing.we are writing to ask you to he our guest speaker and give a talk of about one hour,and be kind enough to ansver questions aftervards. 得知能在数据处理方面有丰富的经验，特去函递请您作为我们的嘉宾发言，做一小时的 演讲并回答问题。 (3)The purpose of this letter is to formally invite you.on behalf of the Board of Directors.to be the closing keynote speaker at upcoming 2011 IDCRI Conference. 这封信是以董事会的名义，正式递请您在即将到来的011年心C家1会议上做闭幕主愿 演讲。 (4)TCCS Ine.invites you to an exclusive showing of its latest computing and telecommnications products. T0S公可递请您参加其最新计算机及通信产品的独家展示， (5)As co-organizer of the comference,you are cordially invited to attend the forthcoming 10th Joint Intermational Computer Comference,to he held in this university fron June 14 to 16,2006. 作为会议的共同主办方，碱抛您参加本大学于2009年6月14日至16日爷行的第十届 国际计算机会议。 2.Offer Details about the Arrangement (1)The presentation will take place at the Wilson Exhibition Center,300 King Street, at 2:00 p.m.on Tuesday,May 15. 该展示会将于5月15日星期二下午两点钟在国王大街300号威尔进履见中心将行， (2)We are giving a luncheon at Hilton Hotel at 12:00 a.m.om Thursday.May,26 to introduce the new collection. 我们将于5月26日星期四十二点在希尔顿饭店举办一个午餐会，性出新的系列. (3)Refreshments will be served between 3:00 p.m.and 4:00 p.m
9 Sincerely yours, John Smith The example above firstly thanks the person for their consideration of inviting him to a seminar. But after checking the schedule, he truthfully gives the person a “no” response. (Sometimes a direct answer is desired, especially if the invitation is a social event with an RSVP.) Then follow up with a positive conclusion to let the person know you are interested in accepting the seminar at a different time or under different circumstances. Remember, showing interest softens the rejection of an offer. IV. Useful Expressions and Structures 1. Extend the invitation (1) As one of our longtime valued customers we would like to invite you to our special private preview showing of our spring fashion collection for 2010. 作为长期的重要客户之一，我们想邀请您参加 2010 年春季时装系列的小范围预展。 (2) Knowing your vast experience in data processing, we are writing to ask you to be our guest speaker and give a talk of about one hour, and be kind enough to answer questions afterwards. 得知您在数据处理方面有丰富的经验，特去函邀请您作为我们的嘉宾发言，做一小时的 演讲并回答问题。 (3) The purpose of this letter is to formally invite you, on behalf of the Board of Directors, to be the closing keynote speaker at upcoming 2011 IDCRI Conference. 这封信是以董事会的名义，正式邀请您在即将到来的 2011 年 IDCRI 会议上做闭幕主题 演讲。 (4) TCCS Inc. invites you to an exclusive showing of its latest computing and telecommunications products. TCCS 公司邀请您参加其最新计算机及通信产品的独家展示。 (5) As co-organizer of the conference, you are cordially invited to attend the forthcoming 10th Joint International Computer Conference, to be held in this university from June 14 to 16, 2006. 作为会议的共同主办方，诚邀您参加本大学于 2009 年 6 月 14 日至 16 日举行的第十届 国际计算机会议。 2. Offer Details about the Arrangement (1) The presentation will take place at the Wilson Exhibition Center, 300 King Street, at 2:00 p.m. on Tuesday, May 15. 该展示会将于 5 月 15 日星期二下午两点钟在国王大街 300 号威尔逊展览中心举行。 (2) We are giving a luncheon at Hilton Hotel at 12:00 a.m. on Thursday, May, 26 to introduce the new collection. 我们将于 5 月 26 日星期四十二点在希尔顿饭店举办一个午餐会，推出新的系列。 (3) Refreshments will be served between 3:00 p.m. and 4:00 p.m
下午三点至四点之间将提供茶点。 (4)The proceedings will end around 11:30 a.n.after which a luncheon will he given at 12:00 in Peace Hotel for all our distinguished guests. 话动将于上午十一点半左右结束。十二点在和平饭店为所有贵宾爷办午餐会。 3.About Accomodation (1)You will be provided with a subsistence allowance and accomodation for the duration of the conference. 会议期将为您提供津贴及住宿。 (2)If you can come to the symposiun,your local expenses,including hotel accommodations,meals,and the conference fee will be covered by the organizers. 如果您能来参如研时会，您在本地的贵用，包括清店住省、餐饮、会议费用将由主办单 位提供。 4.Expect to Attend (1)Ne sincerely hope that you can accept our invitation. 我们真诚希望您能接受我方的逆请， (2)Ne look forward to receiving you here. 我们期特着在这里接特您。 (3)Your presence will take the event to a different height and it will be an encouragement for all of us. 您的出席会使活动上升到一个不同的高度，对我们所有的人都是鼓奶： (4)Te have long adnired your expertise on the related field and would enjoy learning froa you. 长期以来，我们饮佩您在相关领线的专业知识。乐于向您学习。 (5)Ne would be very delighted if you could honor us with your presence. 如能赏光我们将非常高兴， 5.Confirm the Attendance (1)Just call our office at 457-5629 and we will be glad to secure a place for you. 请致电我们的办公电话45-62，我们将很高兴为您保留一个席位。 (2)Please confirm your visit at your earliest comvenience so that we could make the necessary arrangements. 请您尽早确认是否光临，使我们做必要的安排， (3)Please comfirn your attendance latest by July 20,2009 by contacting Laura at (612)870-1230 to give your confirmation. 请在2009年7月20日前通过(612)870-1230联系劳拉，确认您是香出席， (4)If you have any enquires or require any assistance,please do not hesftate to contact our Conference Convener,Ms.Hilary Zhang on (852)2358 8148. 如果您有任何疑问或需要任何椅助。请通过(852)23588148联系我们的会议召集人。希 拉里张女士。 0
10 下午三点至四点之间将提供茶点。 (4) The proceedings will end around 11:30 a.m., after which a luncheon will be given at 12:00 in Peace Hotel for all our distinguished guests. 活动将于上午十一点半左右结束，十二点在和平饭店为所有贵宾举办午餐会。 3. About Accommodation (1) You will be provided with a subsistence allowance and accommodation for the duration of the conference. 会议期间将为您提供津贴及住宿。 (2) If you can come to the symposium, your local expenses, including hotel accommodations, meals, and the conference fee will be covered by the organizers. 如果您能来参加研讨会，您在本地的费用，包括酒店住宿、餐饮、会议费用将由主办单 位提供。 4. Expect to Attend (1) We sincerely hope that you can accept our invitation. 我们真诚希望您能接受我方的邀请。 (2) We look forward to receiving you here. 我们期待着在这里接待您。 (3) Your presence will take the event to a different height and it will be an encouragement for all of us. 您的出席会使活动上升到一个不同的高度，对我们所有的人都是鼓励。 (4) We have long admired your expertise on the related field and would enjoy learning from you. 长期以来，我们钦佩您在相关领域的专业知识，乐于向您学习。 (5) We would be very delighted if you could honor us with your presence. 如能赏光我们将非常高兴。 5. Confirm the Attendance (1) Just call our office at 457-5629 and we will be glad to secure a place for you. 请致电我们的办公电话 457-5629，我们将很高兴为您保留一个席位。 (2) Please confirm your visit at your earliest convenience so that we could make the necessary arrangements. 请您尽早确认是否光临，使我们做必要的安排。 (3) Please confirm your attendance latest by July 20, 2009 by contacting Laura at (612) 870-1230 to give your confirmation. 请在 2009 年 7 月 20 日前通过（612）870-1230 联系劳拉，确认您是否出席。 (4) If you have any enquires or require any assistance, please do not hesitate to contact our Conference Convener, Ms. Hilary Zhang on (852) 2358 8148. 如果您有任何疑问或需要任何协助，请通过（852）2358 8148 联系我们的会议召集人，希 拉里张女士