浙江广播电视大学 文本 参考资料4_高级英语写作

浙江广播电视大学 英语专业（开放本科） 《高级英语写作》一参考资料4高级英语可作 While the horinntal placement of letter parts may vary,the vertical order of these parts is standard.Refer to the model letter as you study the following list of letter parts. 1.Letterhead:This is printed and supplied by your employer (your boss).It is ued only for the first page of a letter. 2.Dateline:The date on which the letter is being prepared is typed a few lines below the letterhead 3.Inside address:The address of your reader is typed as it will appear on the envelope. 4.4.Attention line:This is not always required.It should be use when the letter is addressed to a company or organization as a whole,but you want it to be handled by a specific individuall at the company or within the organization It should be underlined or typed in capitals 5.Salutation:Whaile 'Dear Sir,""Dear Madam,""Dear Madam or Sir" "Gentleman and Ladies"are acceptable in cases of extreme formality.you should ocherwise use an individl's name whenever it is known.When the reader's name is not known,the person's title is the next best term in a salutation 6.Subject line Like the attention line,this is often omitted,but its inclusion is a courtesy to your message,you enable him to decide whether the letter requires immediate atention It should be underlined or typed in capitals 7.Body:This is the actual message of your letter. 8.Complimentary closing This is a polite,forma way to end a letter,standard forms are'Yours truly"or"Truly yours'."Sincerely yours,"Respectfully yours." ete.Excessively familiar closings should be oided,except in special situations "Best wishes.for example,could be used when the reader is well known to you Expressions,such as"Fondly".or"Love"should.obviously be reserved for private correspondence. 9.Company signature:Another item often omitted from less formal correspondence.it should be used when the signer of the letter is writing as a

浙江广播电视大学 英语专业(开放本科) 《高级英语写作》-参考资料 4_高级英语写作 While the horizontal placement of letter parts may vary, the vertical order of these parts is standard. Refer to the model letter as you study the following list of letter parts. 1. Letterhead: This is printed and supplied by your employer (your boss). It is used only for the first page of a letter. 2. Dateline: The date on which the letter is being prepared is typed a few lines below the letterhead. 3. Inside address: The address of your reader is typed as it will appear on the envelope. 4. 4.Attention line: This is not always required. It should be use when the letter is addressed to a company or organization as a whole, but you want it to be handled by a specific individual at the company or within the organization. It should be underlined or typed in capitals. 5. Salutation: While "Dear Sir," " Dear Madam," "Dear Madam or Sir" "Gentleman and Ladies" are acceptable in cases of extreme formality, you should otherwise use an individual's name whenever it is known. When the reader's name is not known, the person's title is the next best term in a salutation. 6. Subject line: Like the attention line, this is often omitted, but its inclusion is a courtesy to your message, you enable him to decide whether the letter requires immediate attention. It should be underlined or typed in capitals. 7. Body: This is the actual message of your letter. 8. Complimentary closing: This is a polite, formal way to end a letter; standard forms are "Yours truly" or "Truly yours", "Sincerely yours," Respectfully yours," etc. Excessively familiar closings should be avoided, except in special situations. "Best wishes, for example, could be used when the reader is well known to you. Expressions, such as "Fondly", or "Love" should, obviously be reserved for private correspondence. 9. Company signature: Another item often omitted from less formal correspondence, it should be used when the signer of the letter is writing as a

spokesperson for the company,not as an individual.Since this information appears in the letterhead,some companies omit it altogether. 10.Signer's identification:Printed four lines below the previous item to allow space for the signature.this includes the signer's name and any relevant titles. 11.Reference initials:Consisting of the signer's initials in capitals followed by a sash or colon followed by the lowercae initials of the person preparing the letter, this item serves as a reminder of who prepared the letter. 12.Enclosure reminder:Consisting of the word"enclosure"(or"enc"or'encl") or the word"enclosure"followed by a list of the enclosed items,this is a practical courtesy to prevent your reader from discarding important matter with the emvelope. 13."ce"notation:Also a courtesy.this tells the reader who has boen sent a "carbon"copy of the letter. (This is the lemer an excmple for the above explamation) Flanagan's Department Store (1)12207 Sunset Strip Los Angeles.Callifornia 91417 (2)Je7.2000 Ketchum Collection Agency (3)1267 Holly wood Boulevard Los Angeles,California 91401 (4)ATTENTION:MS.TERRY ROBERTS (5)Gentlemen and Ladies: (6)Subject:Mr.Gary Daniels,Account #68 221 300 We would like to turn over of your services the account of Mr.Gary Daniels,4441 Natick Avenwe.Sherman Oakes,California 91328.The halance on Mr.Danials account,$839.95,is now 120 darys past due,although we have sent him four statements and five letters,we have been unable to collect his debt Mr.Daniels is employed by West Coast Furniture Showrooms,Inc. (7)He banks at the Natick Avenue,hranch of Third National City Bank and has been our customer for four years.We have enclosed his file for four years We have enclosed his file for your reference

spokesperson for the company, not as an individual. Since this information appears in the letterhead, some companies omit it altogether. 10. Signer's identification: Printed four lines below the previous item to allow space for the signature, this includes the signer's name and any relevant titles. 11. Reference initials: Consisting of the signer's initials in capitals followed by a slash or colon followed by the lowercase initials of the person preparing the letter, this item serves as a reminder of who prepared the letter. 12. Enclosure reminder: Consisting of the word "enclosure"(or "enc" or "encl") or the word "enclosure" followed by a list of the enclosed items, this is a practical courtesy to prevent your reader from discarding important matter with the envelope. 13. "cc" notation: Also a courtesy, this tells the reader who has been sent a "carbon" copy of the letter. (This is the letter 1: an example for the above explanation) Flanagan's Department Store (1) 12207 Sunset Strip Los Angeles, California 91417 (2) June 7, 2000 Ketchum Collection Agency (3) 1267 Holly wood Boulevard Los Angeles, California 91401 (4) ATTENTION: MS. TERRY ROBERTS (5) Gentlemen and Ladies: (6) Subject: Mr. Gary Daniels, Account # 68 221 300 We would like to turn over of your services the account of Mr. Gary Daniels, 4441 Natick Avenue, Sherman Oakes, California 91328.The balance on Mr. Danials' account, $839.95, is now 120 days past due; although we have sent him four statements and five letters, we have been unable to collect his debt. Mr. Daniels is employed by West Coast Furniture Showrooms, Inc. (7) He banks at the Natick Avenue, branch of Third National City Bank and has been our customer for four years. We have enclosed his file for four years. We have enclosed his file for your reference

We are confident that we can reply on Ketchum as we have in the past.Please let us know if there is any further information with which we can furnish you. (8)Sincerely yours (9)FLANAGAMS DEPARTMENT STORE (10)Martha Fayman Credit Manager (11)MF/Wg (12)Enclosure (13)cc Mr.Norman Hyman (Letter 2:New patrer New Pattern NORP NATIONAL ORGANDZATION OF RETIRED PERSONS Freeport High School.Freeport,Vermont 66622 October 15,2000 Ms.Iva Stravinsky Attorney-at-Law 200 Cemter Street Freeporl,Vermoet 66622 Dear Ms Stravinsky Subject:Guest Lecture The members of the Freeport chapter of the National Organization of Retired Persons would indeed be imerested in a lecture on"Proposed Changes in the Financing of Medicare."Therefore. with much appreciation,I accept your offer to address our club. The NORP mects every Tuesday at 8 p.m.in the auditorium of Freeport High School.The programs for our meetings through November 20 have alreay been established.However.I will call you in a few days to schedule a date for your lecture for the first Tuesday after the 20th that meets your convenience. The membership and I look forward to our lecture on a topic so important to us all

We are confident that we can reply on Ketchum as we have in the past. Please let us know if there is any further information with which we can furnish you. (8) Sincerely yours (9) FLANAGAM'S DEPARTMENT STORE (10) Martha Fayman Credit Manager (11) MF/wg (12) Enclosure (13) cc Mr. Norman Hyman (Letter 2: New pattern) New Pattern NORP NATIONAL ORGANIZATION OF RETIRED PERSONS Freeport High School, Freeport, Vermont 66622 October 15,2000 Ms. Iva Stravinsky Attorney-at-Law 200 Center Street Freeport, Vermont 66622 Dear Ms. Stravinsky Subject: Guest Lecture The members of the Freeport chapter of the National Organization of Retired Persons would indeed be interested in a lecture on "Proposed Changes in the Financing of Medicare." Therefore, with much appreciation, I accept your offer to address our club. The NORP meets every Tuesday at 8 p.m. in the auditorium of Freeport High School. The programs for our meetings through November 20 have already been established. However, I will call you in a few days to schedule a date for your lecture for the first Tuesday after the 20th that meets your convenience. The membership and I look forward to our lecture on a topic so important to us all

Sincerely yours NATIONAL ORGANAZATION OF RETIERD PERSONS Henry Purcell President (左对齐) The new format of the letter 2 NORP NATIONAL ORGANIZATION OF RETIRED PERSONS Freeport High School,Freeport,Vermont 66622 0 ctober15,2000 Ms Iva Stravinsky Attorney-at-Lw 200 Cemter Street Freeport,Vermont 66622 Dear Ms.Stravinsky Subject:Guest Lecture The members of the Freeport chapter of the National Organization of Retired Persoes would indeed be inerested in a lecture on"Propoeed Changes in the Financing of Modicare."Therefore. with much appreciation,I accept your offer to address our club. The NORP meets every Tuesday at 8 p.m.in the auditorium of Freeport High School.The programs for our meetings through November 20 have already been established.However.I will call you in a few days to schedule a date for your lecture for the first Tuesdary after the 20th that meets your convenience. The membership and I look forward to our lecture on a topic so important to us all. Sincerely yours NATIONAL ORGANAZATION OF RETERD PERSONS Henry Purcell President

Sincerely yours NATIONAL ORGANAZATION OF RETIERD PERSONS Henry Purcell President (左对齐) The new format of the letter 2 NORP NATIONAL ORGANIZATION OF RETIRED PERSONS Freeport High School, Freeport, Vermont 66622 October 15,2000 Ms. Iva Stravinsky Attorney-at-Law 200 Center Street Freeport, Vermont 66622 Dear Ms. Stravinsky Subject: Guest Lecture The members of the Freeport chapter of the National Organization of Retired Persons would indeed be interested in a lecture on "Proposed Changes in the Financing of Medicare." Therefore, with much appreciation, I accept your offer to address our club. The NORP meets every Tuesday at 8 p.m. in the auditorium of Freeport High School. The programs for our meetings through November 20 have already been established. However, I will call you in a few days to schedule a date for your lecture for the first Tuesday after the 20th that meets your convenience. The membership and I look forward to our lecture on a topic so important to us all. Sincerely yours NATIONAL ORGANAZATION OF RETIERD PERSONS Henry Purcell President